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Title: Senior Administrative Assistant

Division: Provost's Office

Department: Kinney College of Nursing & Health Professions

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.63/hour

EEO Job Group: 5 E6

Position Summary

The Kinney College of Nursing and Health Professions is seeking a Senior Administrative Assistant to provide support for the Gerontology, Health Informatics and Information Management and Masters in Health Administration programs.

Duties/Responsibilities 

• Provide administrative and instructional support to programs chairs and faculty.
  
  
• Greet students and visitors to the office, providing assistance and information as needed.
  
  
• Establish and maintain student files and databases to facilitate student selection and orientation.
  
  
• Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering information in databases; preparing current lists, mailing labels, and statistical data for reports.
  
  
• Coordinate inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment through university procurement systems and place in inventory.
  
  
• Respond to written and oral queries about the program.
  
  
• Contribute to the update of student and faculty handbooks.
  
  
• Coordinate course scheduling, section changes, room scheduling, and book orders.
  
  
• Assist in maintaining program web pages.
  
  
• Assist in preparation for special events/projects for students, staff, and faculty.
  
  
• Work along with other administrative assistants in the college to provide assistance when needed.
  
  
• The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

• High school diploma or GED and two years office or comparable work experience.
  
  
• Knowledge of computer applications including spreadsheets and databases required.
  
  
• Strong organizational, interpersonal, customer service, and time management skills required.
  
  
• Strong attention to detail and the ability to multi-task.
  
  
• Strong problem solving abilities required.
  
  
• Spirit of cooperation and ability to work as a team required.
  
  
• Ability to work with a diverse group of internal and external individuals required.

Preferred Knowledge and Skills

• College degree or some college coursework.
  
  
• Knowledge of Banner system a plus.

Regular Work Hours/Travel Requirements

About USI      

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

About the College

Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements.

About the Department

For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health.

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Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities