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Title: Senior Administrative Assistant

Division: Provost's Office

Department: Kinney College of Nursing & Health Professions

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.63/hour

EEO Job Group: 5 E6

Position Summary

Provide administrative support for the Food and Nutrition Program and the Kinney College of Nursing and Health Professions.

Duties/Responsibilities 

• Provide support to the Food and Nutrition program chair and faculty, including credit card use and reconciliation and purchasing through the university procurement system.
  
  
• Collect and collate program accreditation documents and curriculum documents.
  
  
• Provide instructional support for program faculty.
  
  
• Establish and maintain student files and databases to facilitate student selection and orientation.
  
  
• Provide support for program selection processes.
  
  
• Maintain and track health documentation for practicum students.
  
  
• Assist in development, maintenance, and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file for reports.
  
  
• Coordinate inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment, and place in inventory.
  
  
• Respond to written and oral queries about the program.
  
  
• Assist in budget development and implementation.
  
  
• Contribute to the update of student and faculty handbooks.
  
  
• Coordinate course scheduling, section changes, room scheduling, and book orders.
  
  
• Help maintain program and course websites.
  
  
• Assist in program evaluation as needed.
  
  
• Manage off-campus food and supply, and product acquisition duties as needed for program(s) and FNSO.
  
  
• Coordinate clinical education agreements for hospitals, clinics, physicians, and healthcare professionals for the Kinney College of Nursing and Health Professions.
  
  
• The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

• High school diploma or GED required.
  
  
• Two years of office experience or an equivalent combination of education and experience required.
  
  
• Knowledge of computer applications including spreadsheets and databases required.
  
  
• Excellent oral and written communication skills required.
  
  
• Eagerness to learn new activities, openness to new ideas, and quick to learn new tasks required.
  
  
• Strong problem solving abilities required.
  
  
• Spirit of cooperation and ability to work as a team required.
  
  
• Attention to detail and ability to multi-task required.
  
  
• Excellent organizational and time management skills required.
  
  
• Strong customer service skills required.
• Ability to work with a diverse group of internal and external individuals required.

Preferred Knowledge and Skills

• College coursework preferred.
  
  
• Knowledge of Banner a plus.

Regular Work Hours/Travel Requirements

About USI      

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

About the College

Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements.

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Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities