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Title: Senior Administrative Assistant - Part Time

Division: Provost's Office

Department: Honors Program

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.43/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Senior Administrative Assistant - Part Time.

Provide administrative support for the Honors Program and Theme Living Communities.

Duties/Responsibilities 

• Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success.
  
  
• Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events.
  
  
• Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar’s Office, and tracking Honors activity points
  
  
• Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs.
  
  
• Assist with maintenance of HP and TLC websites.
  
  
• Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy.
  
  
• Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar’s Office.
  
  
• Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events.
  
  
• Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks.
  
  
• Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments.
  
  
• Maintain inventory of supplies for Program. Receive and distribute incoming mail.
  
  
• Other duties as assigned.

Required Knowledge and Skills

• High school diploma/GED.
  
  
• Two years of clerical experience or an equivalent combination of education and/or experience.
  
  
• Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software.
  
  
• Knowledge of internet information gathering and ability to learn web creation and maintenance.
  
  
• Excellent oral and written communication skills.
  
  
• Excellent organizational and time management skills with keen attention to detail.

Regular Work Hours/Travel Requirements

• Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities