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Title: Distribution Services Assistant

Division: Finance and Administration

Department: Facility Operations and Planning

FLSA Status: Non-Exempt

Salary Range: Grade 4: $12.33/hour

EEO Job Group: 9 E8

Position Summary

The University of Southern Indiana is accepting applications for Distribution Services Assistant.

Timely receipt, transport, sorting, delivery and collection of mail, inter-office mail, packages and freight to over seventy college and department mailroom locations. Efficient preparation of shipments and all documents related to such shipments. Maintain account system to support charge-back billing to three hundred budget accounts.

Duties/Responsibilities 

• Receive and transport all incoming mail from the U.S.P.S.
  
  
• Receive and check in freight and packages into campus tracking/delivery system(s).
  
  
• Manually sort and case or consign all campus incoming mail and shipments to the appropriate college or department mailroom location.
  
  
• Deliver sorted mail to mailrooms and obtain electronic signature of delivery for all packages and freight.
  
  
• Collect outgoing mail and shipments from college or department mailrooms.
  
  
• Assist Mailroom Technician with preparation and processing of campus bulk mailings. Assist Warehouse Technician with acceptance and delivery of packages, freight and other deliverables.
  
  
• Determine the correct mail class / processing category for all outgoing mail and packages. Affix correct postage, complete correct documents and include correct markings on all outbound shipments.
  
  
• Interpret customer delivery service needs for outgoing packages or freight shipments and finalize shipments through campus outbound freight shipping system(s).
  
  Review all outgoing mail and shipments to:
  • ensure valid departmental account numbers are indicated for each shipment.
  • ensure mail or packages paid by University are for business purposes.
  • ensure addressing information meets USPS standards and is a deliverable address.
  
  
• Perform campus delivery of products produced by University Creative and Print department.
  
  
• Fulfill, deliver and maintain inventory of copy paper orders for fleet copy equipment.
  
  
• Fulfill and deliver custodial supply orders to custodial supply closets.
  
  
• Collect recycled print cartridges.
  
  
• Complete and document inspection of campus fire extinguisher equipment. Coordinate repair or replacement of equipment.
  
  
• Generate reports documenting outbound mail, postage spends, and the quantity of inbound and outbound package and freight shipments.
  
  
• Support light maintenance of mailing, delivery equipment and vehicles utilized by Distribution Services.
  
  
• Inspect receivables for damage and maintain a secure work environment in order to promote security of the campus mail system. Maintain clean and organized warehouse, mailroom and work areas.

Required Knowledge and Skills

• High school diploma or GED required.
  
  
• Experience working with inventory or delivery handling systems.
  
  
• Excellent customer service skills are required to facilitate communication and interaction with all staff, faculty and administrative personnel in all departments and colleges.
  
  
• Working knowledge of computers, internet, word processing, spreadsheets, databases, and email required.
  
  
• Must have a valid driver’s license and the ability to operate campus fleet vehicles. Must have, or be able to obtain, fork lift and electric pallet jack certification.

Preferred Knowledge and Skills

• One year of mailroom or delivery experience preferred.
  
  
• Experience working with mail processing equipment; including but not limited to postage meter, offline mailer and folder / inserter is preferred.

Regular Work Hours/Travel Requirements

About USI          

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

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Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.